IHS White Paper: Integrating Specs & Standards Into Your Internal Company Documents

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Specifications and standards are elements of successful business, however necessary for engineering organizations and required for companies serving federal or military contracts. Reforms in military acquisition now require further documentation and compliance with Federal and International standards for part creation and use in new projects.

Online delivery of critical engineering information has enabled engineering enterprises to have wide access to frequently used engineering references, and also immediate retrieval of specifications and standards. This vast external database resource can also be directly integrated into a company’s internal documentation – compliance or contractual paperwork, instructions to partners or subcontractors, or outlines of in-house procedures. Links to specific electronically formatted standards can also be installed into existing company networks, such as product data management (PDM), or into sales data systems, providing clear connections between parts and the standards on which they were based.

A company’s internal documents must encompass all related standards uses, as in some cases; all documents referenced within the specification must also be included. In addition, outsourced work to subcontractors or contract partners must have instructions that are precisely aligned with current specifications of parts, and accompanied with the complete background information before work can begin. Maintenance of internal and external documentation standards information can be daunting, though necessary, as this information requires updating.

The following questions are addressed within this paper:

• What are the most reliable ways to ensure compliance with federal, military, trade, or international standards?
• How can published documents from Standards Development Organizations (SDOs) be effectively integrated into documents and information systems of an engineering enterprise?
• What benefits are seen when engineering enterprises automatically manage their internal documents and external publications simultaneously?

This paper examines solutions to the ordinary time-consuming problem of updating all company documentation in respects to specifications and standards, and discusses the following:

• Reliable ways to ensure compliance with federal, military, trade, or international standards
• Effectively integrate published documents from Standards Development Organizations (SDOs)
• The benefits of managing internal and external documents simultaneously

Available engineering information is explored in this paper, as well as the methods used to automatically monitor and update internal data when specifications and standards storage. The report also details the cost and benefits associated with the management of integrating specs and standards into you internal company documents.

Related topics:

• U.S. Federal agencies
• Department of Defense (DoD)
• Armed Forces
• Commercial firms using International Standards Organization (ISO) guidelines
• Original equipment manufacturers (OEMs)
• Compliance rules from trade organizations
• Compliance rules from foreign governments
• Electronic standards
• Information management system
• Compliance filing review
• Networking archived CAD models
• Researching catalog parts